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electionlineWeekly — May 10, 2012

Table of Contents


V. Job Openings

electionlineWeekly publishes election administration job postings each week as a free service to our readers. To have your job listed in the newsletter, please send a copy of the job description, including a web link to This email address is being protected from spambots. You need JavaScript enabled to view it. . Job postings must be received by 5pm on Wednesday in order to appear in the Thursday newsletter. Listings will run for three weeks or till the deadline listed in the posting.

Elections Supervisor, Marion County, Salem, Ore. — administers and directs all functions relating to elections including: Voter registration; candidacy filings; ballot preparation; voting; vote tally; jurisdictional mapping; petition management; publications; reporting statistics to the Secretary of State; community outreach; community education; customer service; and budgeting. This position reports to the Marion County Clerk and is responsible for the supervision of all employees within the Elections division, including regular clerical and technical personnel, temporary employees, and Election Board members.  Supervisory duties include hiring; training; planning, assigning and reviewing work; conducting performance evaluations; and responding to disciplinary issues. Salary: $4,194.67 - $5,622.93 Monthly. For job announcement and online application, click here. Deadline: This recruitment will remain open until filled. Applicants are encouraged to apply as soon as possible as this recruitment may close at any time, without further notice.

Communications Manager, Pew Center on the States, Washington, D.C. – position offers a unique opportunity for an individual to contribute to exciting, high-profile initiatives. This position, based in Pew's Washington, D.C. office, reports to the Pew Center on the States’ Senior Officer, Communications and is part of the staff of Pew’s communications department. The communications manager is responsible for developing and executing a comprehensive and robust communications program to increase the visibility and impact of Pew’s experts, research, initiatives and events with target audiences. This position will also work with other communications colleagues to plan and execute integrated strategies, campaigns and outreach and other duties as assigned. Requirements: Bachelor's degree required including skills associated with completion of an undergraduate degree program in communications, journalism or related major, such as an understanding of media operations, news organizations and new media technologies. Graduate degree in public affairs, public policy or journalism desirable; at least eight years of direct experience in position with communications/PR responsibilities, with considerable experience as a media relations professional – knowledge of pitching, media strategies – required. Experience in public policy preferred; superior oral and written communications skills. Proven experience drafting media materials and other public documents including press releases, fact sheets, speeches and op-eds; ability to synthesize and summarize large amounts of information and to focus quickly on the essence of an issue, as well as to identify, understand and address different policy perspectives. Confident in presenting one's own ideas and diplomatically persuading others as appropriate; and strong interest and/or experience in state policy required. For the complete job posting and information on how to apply, click here.

Information Technology Manager [GEMS], Lucas County Board of Elections, Ohio — Prepares current Election Database from Master GEMS Database; Prepares Audio Ballot for each Election; Prepares and programs Ballot on Demand for every Election; Assists in preparing ballot layout and design of ballot language in GEMS System for voting equipment; Through cross training assists in maintaining the DIMS-Net Voter Registration System including testing, applying new updates, communicating with the vendor concerning any issues and notifying the Director/Deputy Director of the same; With the assistance of the Election Technology Manager, conducts a full investigation of every Annexation, Reprecincting, Polling Location change, Local Option activity, an examination of the “Blue Book” and a confirmatory call to the Lucas County Prosecutor’s Office to determine the accuracy of the proposed Election Database before setting the GEMS Server for Election; Maintains a current inventory of all Board of Elections computer hardware and software to ensure proper licensing; Monitors computer backup of Board of Elections Systems; Assists the Election Technology Manager in developing office staff computer/education programs to enhance Board of Elections’ job performance; Develops periodic GEMS training classes for upper level management; Attends monthly Data Processing Board meetings on behalf of the Board of Elections; Develops/implements software requests, including, but not limited to, new development and/or enhancements of the GEMS System; Ensures that the Board of Elections website is current and updated in a timely manner and that it contains all statutorily mandated information; Meets all statutory deadlines regarding voter records; Evaluates office procedures involving information technology and designs and implements new procedures where needed; Produces all reports and data files pertaining to election results; Prepares and posts J-Results; Prepares and posts all Election results reports as required by the Ohio Secretary of State on Election night; Assesses new technologies for possible application; Maintains confidentiality and business integrity; Cross trains in DIMS-Net Voter Registration Software; Demonstrates the ability to maintain/administer DIMS-NeT program and to instruct staff on the proper usage of the same; Demonstrates the ability to construct a recount database in GEMS; Demonstrates the ability to successfully manually enter Election Data into the GEMS Server; Demonstrates the ability to successfully upload Election Memory Cards into the GEMS Server on Election night. Performs all other duties as assigned, by the Director/Deputy Director, the Board of Elections, and/or as prescribed by law. The applicant must be a registered Democrat in Ohio. Salary: $59,934.42 plus benefits. Application: Interested candidates should forward a cover letter, resume and references to:Lucas County Board of Elections; 1 Government Center Suite 300;Toledo Ohio 43604-2250; or email to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Information Technology Team Leader/Supervisor, Lucas County Board of Elections, Ohio —Assists in maintaining and administrating the DIMS-NeT Voter Registration System including testing, applying new updates, and communicating with the vendor concerning any issues and reporting those concerns/issues to the Director/Deputy Director; Also assists current Election Database from Master GEMS Database; Prepares Audio Ballot for each Election; Prepares and programs Ballot on Demand for every Election; Assists in preparing ballot layout and design of ballot language in GEMS System for voting equipment; Through cross training assists in maintaining the DIMS-Net Voter Registration System including testing, applying new updates, communicating with the vendor concerning any issues and notifying the IT Manager(s) of the same, conducts a full investigation of every Annexation, Reprecincting, Polling Location change, Local Option activity, an examination of the “Blue Book” and a confirmatory call to the Lucas County Prosecutor’s Office to determine the accuracy of the proposed Election Database before setting the GEMS Server for Election; Maintains a current inventory of all Board of Elections computer hardware and software to ensure proper licensing; Monitors computer backup of Board of Elections Systems; Assists the Election Technology Manager in developing office staff computer/education programs to enhance Board of Elections’ job performance; Develops periodic GEMS training classes for upper level management; Develops/implements software requests, including, but not limited to, new development and/or enhancements of the GEMS System; Ensures that the Board of Elections website is current and updated in a timely manner and that it contains all statutorily mandated information; Meets all statutory deadlines regarding voter records; Evaluates office procedures involving information technology and designs and implements new procedures where needed; Produces all reports and data files pertaining to election results; Prepares and posts J-Results; Prepares and posts all Election results reports as required by the Ohio Secretary of State on Election night; Assesses new technologies for possible application; Maintains confidentiality and business integrity. Must be able to successfully manually enter Election Data into the GEMS Server and demonstrates the ability to successfully upload Election Memory Cards into the GEMS Server on Election night. The applicant must be a registered Republican in Ohio. Salary: $39,999.96 plus benefits. Application: Interested candidates should forward a cover letter, resume and references to:Lucas County Board of Elections; 1 Government Center Suite 300;Toledo Ohio 43604-2250; or email to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Senior Associate, Elections Initiatives, Pew Center on the States, Washington, D.C. — Election Initiatives aim to foster an election system that achieves the highest standards of accuracy, convenience, efficiency and security by supporting research that examines the most pressing election problems and undertaking an array of pilot projects to address issues identified during elections. Pew’s research and experiments inform our approach to identifying efficient, cost-effective solutions – policies, practices and technologies – that address the key challenges facing the election process. Responsibilities: Draft reports, briefs, memos, and communication materials that are relevant to project goals and easily understood by the target audiences including the public, media, and policy makers as well as internal audiences. Edit and proof draft documents for accuracy; oversee Election Initiatives budget and spending priorities; assist project staff by developing and processing contracts, vendor agreements and subgrants to effectively achieve the Election Initiatives’ project goals; assist with overall strategic thinking of the Election Initiatives projects including the development and management of internal Board documents, annual plans, timelines, strategy papers, and bi-weekly team meetings; work to identify, develop, and draft new funding agreements and philanthropic partners; assist in partnership outreach and coordination for the Election Initiatives team, including contract implementation and management, and managing the project’s presence online; assist in the planning, development and smooth implementation of public forums and convenings. Requirements: Bachelor's degree required; advanced degree preferred; 4 to 8 years of relevant professional experience, including demonstrated research, administrative and writing skills. Experience in public policy and election administration preferred; ability to write clearly and cogently for multiple audiences including policy makers, the media and public; ability to synthesize and summarize large amounts of information and to focus quickly on the essence of an issue, as well as to identify, understand and synthesize different policy perspectives; strong systems skills including Microsoft Office products required: word processing (Word); spreadsheets (Excel); presentations (PowerPoint); and workload management (Outlook); ability to work professionally and collegially within a creative, fast-paced corporate culture that emphasizes excellence and teamwork; demonstrated time- and project-management skills, including an ability to meet multiple deadlines by maintaining a high level of organization and attention to detail. Application: For more information and to apply, click here.