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Field Operations CoordinatorEmployer: Hays CountyLocation: San Marcos, TXCategory: Coordinator
Job Title Field Operations Coordinator
Salary $22.30 – $24.36 Hourly
$3,864.83 – $4,223.21 Monthly
$46,378.00 – $50,678.49 Annually
Job Type Full-Time Regular
Location 120 Stagecoach Trial, San Marcos, Texas
Department Elections
Description BenefitsEssential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Reporting directly to Election Network Engineer, responsible for overseeing the inventory, distribution, maintenance, warehouse storage, and logistics of all equipment, voting ballots, and department assets for Hays County Elections Department. Responsible for identifying and reserving polling sites including overseeing the coordination of all polling site compliance and usage. Ensures polling locations follow the Texas Election Code for early voting and election day. Oversees the day-to-day tasks of the election technicians’ program.Responsibilities:
• Prepares, assigns, and programs all election equipment and distributes them to various polling locations.
• Performs strategic planning for the unit to determine future asset and resource requirements based on the expected population growth of Hays County.
• Prepares and monitors the budgets for staff and resources needed to support election activities.
• Determines resources needed to meet service demands.
• Provides status reports and updates to the Elections Administrator.
• Prepares accident and incident reports.
• Ensures that temporary staff are briefed on and comply with applicable laws, rules, regulations, and Hays County Elections policies.
• Coordinates and creates supply kits for voting locations including processing documentation for early voting and election day locations.
• Provides and creates trainings to field and election staff on troubleshooting voting equipment and proper use of equipment.
• Oversees the recruiting, training, and supervision of temporary/seasonal election field technicians and warehouse clerks.
• Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff.
• Serves as a record management liaison for Elections Department and other department personnel.
• Performs quality control on all forms and documents to ensure compliance from the Secretary of State office is followed.
• Oversees and supervises all inventory operations including the maintenance and inspections of the department equipment and supplies.
• Manages database for inventory control and supplies including ticket tracking system and related department software.
• Performs and creates quality control measures and directs and develops various safety and maintenance techniques and programs to reduce risk and cost.
• Develops and maintains operational routines and procedures for equipment, including organizing, storing, and arranging inventory for daily use.
• Coordinates and schedules, routine, and emergency maintenance on Election’s vehicles to support the daily operations of the department.
• Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary.
• Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters.
• Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant
• Maintains and update poll worker databases and management systems.
• Serves as primary contact for recruitment questions from the public, and internal and external entities.
• Creates and maintains polling locations contact sheets.
• Collaborates with the Equipment Data Coordinators to schedule logistical and equipment deliveries.
• Coordinates and reserves various polling locations for early voting and election day.
• Conducts analysis and research to determine the number of polling locations needed to accommodate election participation.
• Collaborates with leadership on determining election equipment, and furniture needs for polling locations.
• Prepares and tracks various financial documents associated with reservations, recruitment, and equipment costs.
• Develops marketing and communication materials for polling locations.
• Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns.
• Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff.
• Cross-trains with office staff in other areas to ensure continuity of departmental operations.
• Monitors multiple departmental email accounts relating to elections operations .
• Attends all meetings and trainings, as required.
• Performs special duties as assigned.Education and/or Experience:
More Info
• Bachelor’s degree in a related field.
• Two (2) years of supervisory experience.
• One (1) years of warehouse management experience in a government capacity.
• Registered Elections Official (REO) Certification within two (2) years of employment.
• Certified Elections/Registration Administrator Certification (CERA) within five (5) years of employment.
Other Qualifications, Certificates, Licenses, Registrations:
• Class C Driver’s License.
• Ability to maintain continuing education requirements for the State of Texas. -
Rules and Hearings Coordinator (Operations & Policy Analyst 3)Employer: Oregon Secretary of StateLocation: Salem, ORCategory: Coordinator
We have one full-time Limited Duration opportunity in the Elections Division at the Secretary of State located in Salem expected to continue through June 30, 2025. At this time, the position is Limited Duration through June 30, 2025, and the agency is planning to request for continued funding into future biennia. If future funding is secured, the appointment may become permanent.
We will also consider a Job Rotation for current, regular status State of Oregon employees in good standing in a permanent position (this includes regular status employees who have completed trial service) and have approval from their supervisor before applying. Temporary and Limited Duration employees are not eligible for this job rotation. To see full details on how to apply see “How to Apply” section of this recruitment.
LOCATION: Salem, OR
In-state remote work is available for this position with supervisor approval.
See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s OfficeSALARY:
$6,016 – $ 9,243/per month Non-PERS Rate
$6,377 – $9,800/per month PERS RateWHAT YOU WILL DO:
In this role, you will work with program experts to write and update administrative rules and manage external stakeholder engagement processes throughout implementation of campaign finance limits. You will also oversee contested case hearings for the Division. This is accomplished in part by, but not limited to:
Working with program experts to write and update administrative rules to implement campaign finance limits.
Managing external stakeholder engagement processes throughout implementation phases of campaign finance limits.
Collaborating with Division subject matter experts by providing guidance on writing administrative rules.
Overseeing the Division’s lay representative and contested case hearings programs.
Assisting division leadership and making recommendations on strategic goals, initiatives and short- and long-term objectives related to campaign finance.For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.Your application must demonstrate education and/or experience in the following:
A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.
OR;
Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Experience in campaign finance regulation and/or enforcement of campaign finance laws and rules.
Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of Oregon’s administrative rules filing database.
Demonstrated in-depth knowledge of Oregon’s administrative rulemaking process and administrative law principles.
Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of Oregon campaign finance laws and rules.
Resiliency – ability to deescalate confrontational conversations.
Excellent written and verbal communication skills – ability to communicate clearly and concisely to engage with a wide and diverse audience.
Strong interpersonal skills – ability to build rapport with others.
Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced, politically sensitive environment.
Proven ability to promote a team-oriented environment by engaging in proactive understanding of program issues, procedures, and functions.Preference may be given to candidates with experience in the following areas:
– Campaign finance regulation
– Administrative Rules writing or Oregon administrative law
– Elections administrationIf you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.The Secretary of State employs approximately 240 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.
OUR MISSION:
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:
Building equitable access to our democracy.
Making tools easily available to achieve economic success.
Ensuring state resources are used sustainably, efficiently and accountable to the public.
Honestly acknowledging Oregon’s history.OUR VALUES:
Access for all
We elevate equity through identifying and actively eliminating barriers.
Authenticity
We have integrity and are honest and true to ourselves and others.
Clarity
We share stories, using plain language to increase understanding and impact.
Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.
Service
We are responsive and prioritize the needs of current and future Oregonians we serve.WHAT’S IN IT FOR YOU:
Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
ADA: At the Secretary of State, we value community and foster a sense of belonging for our employeesQUESTIONS?
More Info
For additional information you may contact us at HR.SOS@SOS.oregon.gov.
The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace. -
Information Technology Security AnalystEmployer: Illinois State Board of ElectionsLocation: Springfield, ILCategory: Analyst
The Information Technology Security Analyst reports directly to the Manager of Cyber Operations and Infrastructure. Supports the administration, implementation, review, and improvement of endpoint, network, hardware, application, and data security practices.
Essential Function 11. Implements, supports, and monitors the agency’s information security services and applications, including email and web gateways, endpoint security, network firewalls, intrusion prevention systems, SIEM, data loss prevention, multi-factor authentication, CASB, EDR, threat intelligence resources, etc. Monitors system dashboards and logs for threat indicators. Analyzes data and performs necessary incident response procedures. Assists with the continuous improvement of SOAR capabilities. Conducts network, system, and application vulnerability assessments.
Essential Function 22. Implements and documents compliance to NIST CSF and the Center for Internet Security (CIS) Controls frameworks. Analyzes agency threat landscape. Utilizes CIS benchmark configurations and work with agency stakeholders to help drive system and application hardening efforts. Evaluates agency processes and implements and/or makes recommendations to enhance security and reduce risk. Reviews and responds to information received concerning threat events from end users, federal, state, county and local agencies as well as external entities such as the Multi-State Information Sharing and Analysis Center (MS-ISAC), Elections Infrastructure Information Sharing and Analysis Center (EI-ISAC), trusted security vendors, law enforcement agencies, and public information sources.
Essential Function 33. Consults with SBE staff on security issues. Provides a high level of customer service to agency staff, state, county, and local election officials. Ensures service desk queues and incidents are handled in an appropriate and timely manner. Service desk ticket resolutions are thoroughly documented and knowledge base articles are maintained.
Essential Function 44. Develops, maintains, monitors and supports the agency’s security awareness program including training modules, assessments, phishing and remedial training. Continuously reviews emerging information received from federal, state, county, local agencies, and trusted cybersecurity vendors to ensure awareness content aligns with agency needs.
Essential Function 55. Continues education by attending training sessions, seminars, and conferences to increase familiarity with and maintain current knowledge of security products, vendors, techniques, and procedures. Research security enhancements and make recommendations to management. Participates in cybersecurity-focused organizations. Monitors on-line information security related websites, blogs, articles, reports as well as other security intelligence sources to keep up-to-date on the latest threats, IOCs and trends.
Essential Function 66. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Provides off-hours support as required.
Salary: $5,417.00 – $10,713.00
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Physical Security SpecialistEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: Specialist
This position is responsible for administration of the physical security programs in a manner consistent with Supervisor of Elections Office policies, procedures, quality standards, and applicable local, state, and federal regulations. These programs include conducting facility security risk assessments, assisting with access control, monitoring alarms and CCTV systems, and providing security related training. Must be organized and personable with a great attitude, be able to work well in a team environment, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Candidate must be detail-oriented and understand the importance of security and safety for all. Must be available 24/7 365, be able to handle simultaneous projects, and be a self-starter.
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Cybersecurity Junior AnalystEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: Analyst
The Cybersecurity Junior Analyst is responsible for monitoring the organization’s log aggregation tools and triage suspicious activity or detection alerts generated by the security controls implemented within the Supervisor of Elections Office network environment. Additionally, this position will serve as the first line of defense and response for identified security events in accordance with the Information Security Policy, and cybersecurity procedures. Candidate must be organized and personable with a great attitude, be able to work well in a team environment, calmly respond to identified security incidents, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Candidate must be detail-oriented and understand the importance of security and safety for all. Must be available 24/7 365, be able to handle simultaneous projects, be a self-starter, and remain informed on emerging threats and technologies.
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Election Protection Hotline SpecialistEmployer: Lawyers' Committee for Civil Rights Under LawLocation: Washington, DCCategory: Specialist
Are you passionate about safeguarding democratic processes? Join us as an Election Protection Hotline Specialist! This pivotal role involves collaborating with hundreds of legal volunteers to address voter concerns reported to the 866-OUR-VOTE hotline. As part of our dynamic hotline infrastructure team, you’ll be at the forefront of managing day-to-day operations.
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Outreach and Engagement Specialist (Texas)Employer: CEIRLocation: TexasCategory: Specialist
Application Deadline: May 15, 2024
About Us:
The Center for Election Innovation & Research (“CEIR”) is a 501(c)(3) nonprofit, whose core mission is to work with election officials and build confidence in elections that voters should trust and do trust. CEIR has a proven record of working in a nonpartisan manner with election officials from around the country and from both sides of the aisle.CEIR’s current goals are restoring public confidence in our election system, supporting and defending election officials, and ensuring election integrity and security. Election officials are increasingly the targets of threats and harassment aimed at making them feel unsafe and undercutting their ability to do their jobs. CEIR’s Election Official Legal Defense Network (“EOLDN”) supports election officials in need by connecting them with pro bono legal services and other resources as permitted by law.
Position Overview:
CEIR is seeking a professional and dynamic Outreach and Engagement Specialist to join our team. The ideal candidate will be responsible for building and maintaining relationships with election officials, legal professionals, and other community stakeholders, coordinating outreach initiatives, and driving engagement strategies across Texas. This position requires frequent in-state travel and occasional out-of-state travel.Key Responsibilities:
– Develop and implement outreach and engagement strategies to increase awareness of CEIR’s programs and services, with a special focus on EOLDN.
– Build and maintain relationships with community organizations, local leaders, the legal community, and other stakeholders to foster collaboration and support.
– Plan and execute outreach events, workshops, and presentations to engage with election officials and the pro bono legal community.
– Create compelling outreach materials, including one-page overviews, presentations, and digital content.
– Monitor and evaluate outreach efforts to measure effectiveness and identify areas for improvement.
– Collaborate with internal teams to align outreach activities with organizational goals and objectives.
– Represent CEIR at community events, conferences, and meetings to promote its mission and initiatives.Qualifications
– Minimum of 4 years of experience in outreach or community engagement.
– Knowledge of Texas government, election administration, and stakeholder landscape a significant plus.
– Strong communication, interpersonal, and networking skills.
– Ability to work independently and as part of a team in a fast-paced environment.
– Proficiency in Microsoft Office and ability to learn new software tools as needed.Benefits
Salary Range: $65,000-85,000
Comprehensive benefits package, including:
– up to 100% of health, dental, and vision insurance premiums paid for by CEIR
a 401(k) plan that vests immediately and with up to 5% match (i.e., CEIR matches 100% of your contributions up to 5% of your annual pay)
– at least 12 weeks of paid family leave (covers parental leave, serious family/own illness, etc.)
– Flexible work schedule
– Professional development and training opportunitiesHow to Apply
Interested candidates should submit the following to our application portal here: https://electioninnovation.org/careers/– Resume
– Brief cover letter or statement of interest
– Up to 3 referencesCEIR is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.
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