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Rules and Hearings Coordinator (Operations & Policy Analyst 3)Employer: Oregon Secretary of StateLocation: Salem, ORCategory: Coordinator
We have one full-time Limited Duration opportunity in the Elections Division at the Secretary of State located in Salem expected to continue through June 30, 2025. At this time, the position is Limited Duration through June 30, 2025, and the agency is planning to request for continued funding into future biennia. If future funding is secured, the appointment may become permanent.
We will also consider a Job Rotation for current, regular status State of Oregon employees in good standing in a permanent position (this includes regular status employees who have completed trial service) and have approval from their supervisor before applying. Temporary and Limited Duration employees are not eligible for this job rotation. To see full details on how to apply see “How to Apply” section of this recruitment.
LOCATION: Salem, OR
In-state remote work is available for this position with supervisor approval.
See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s OfficeSALARY:
$6,016 – $ 9,243/per month Non-PERS Rate
$6,377 – $9,800/per month PERS RateWHAT YOU WILL DO:
In this role, you will work with program experts to write and update administrative rules and manage external stakeholder engagement processes throughout implementation of campaign finance limits. You will also oversee contested case hearings for the Division. This is accomplished in part by, but not limited to:
Working with program experts to write and update administrative rules to implement campaign finance limits.
Managing external stakeholder engagement processes throughout implementation phases of campaign finance limits.
Collaborating with Division subject matter experts by providing guidance on writing administrative rules.
Overseeing the Division’s lay representative and contested case hearings programs.
Assisting division leadership and making recommendations on strategic goals, initiatives and short- and long-term objectives related to campaign finance.For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.Your application must demonstrate education and/or experience in the following:
A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.
OR;
Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Experience in campaign finance regulation and/or enforcement of campaign finance laws and rules.
Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of Oregon’s administrative rules filing database.
Demonstrated in-depth knowledge of Oregon’s administrative rulemaking process and administrative law principles.
Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of Oregon campaign finance laws and rules.
Resiliency – ability to deescalate confrontational conversations.
Excellent written and verbal communication skills – ability to communicate clearly and concisely to engage with a wide and diverse audience.
Strong interpersonal skills – ability to build rapport with others.
Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced, politically sensitive environment.
Proven ability to promote a team-oriented environment by engaging in proactive understanding of program issues, procedures, and functions.Preference may be given to candidates with experience in the following areas:
– Campaign finance regulation
– Administrative Rules writing or Oregon administrative law
– Elections administrationIf you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.The Secretary of State employs approximately 240 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.
OUR MISSION:
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:
Building equitable access to our democracy.
Making tools easily available to achieve economic success.
Ensuring state resources are used sustainably, efficiently and accountable to the public.
Honestly acknowledging Oregon’s history.OUR VALUES:
Access for all
We elevate equity through identifying and actively eliminating barriers.
Authenticity
We have integrity and are honest and true to ourselves and others.
Clarity
We share stories, using plain language to increase understanding and impact.
Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.
Service
We are responsive and prioritize the needs of current and future Oregonians we serve.WHAT’S IN IT FOR YOU:
Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
ADA: At the Secretary of State, we value community and foster a sense of belonging for our employeesQUESTIONS?
More Info
For additional information you may contact us at HR.SOS@SOS.oregon.gov.
The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace. -
Physical Security SpecialistEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: Specialist
This position is responsible for administration of the physical security programs in a manner consistent with Supervisor of Elections Office policies, procedures, quality standards, and applicable local, state, and federal regulations. These programs include conducting facility security risk assessments, assisting with access control, monitoring alarms and CCTV systems, and providing security related training. Must be organized and personable with a great attitude, be able to work well in a team environment, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Candidate must be detail-oriented and understand the importance of security and safety for all. Must be available 24/7 365, be able to handle simultaneous projects, and be a self-starter.
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Operations AssociateEmployer: National Association of State Election DirectorsLocation:Category: Associate
A part-time (approximately 20 hours per week), fully remote, Operations Associate for a small nonpartisan, nonprofit membership association. Reporting to the Executive Director, this new role will support all the organization’s operational needs. The responsibilities of this position will include, but are not limited to, the following: Help update and maintain website content; Help maintain NASED’s social media presence, including developing content and creating basic graphics; Work with NASED’s controller on monthly financial reports and with the auditor and accountant on annual reports and filings; Monitor and assist with responses to inquiries sent to NASED’s shared inboxes; Maintain organization distribution lists; Assist with scheduling Board and Committee meetings; Assist with conference planning, including developing the conference website via the conference management platform, creating and proofing materials, planning activities, and budgeting; Support the execution of two national conferences per year; Create and send annual invoices to organization members and Corporate Affiliate members; and Other duties and special projects as assigned. This position is part-time and fully remote, but the candidate must live in the United States. Travel to support NASED’s Winter and Summer conferences is required (approximately 10 days per year). This position reports to NASED’s Executive Director. This role does not supervise any staff.
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GIS SpecialistEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: GIS
The GIS Specialist position requires technical level aptitude involving geospatial data management, analysis, and cartography using Geographic Information Systems (GIS). The position is responsible for the successful creation, maintenance and update of complex database information and support of GIS projects and initiatives. Perform GIS data development activities, including developing and updating GIS databases from hard copy maps, site plans, existing electronic data sets, and GPS (Global Positioning System). Identifies and accounts for differences in map projections and overlay of information from different sources. Duties include establishing, implementing and maintaining standards and procedures for database management, development and documentation. Develops map layouts, web accessible maps and logistics maps. Maintain data synchronization between GIS and Voter Registration System. Must have proficient computer skills, knowledge of relational databases, ability to handle simultaneous multiple projects and be a self-starter.
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Elections Technology SpecialistEmployer: McLennan CountyLocation: Waco, TXCategory: Specialist
Salary
$19.92 – $31.72 HourlyClosing Date
6/20/2024 11:59 PM CentralFLSA
Non-Exempt
Position Summary
Under supervision of the Elections Administrator, the Elections Technology Specialist performs complex and technical duties related to activities in overseeing the County’s voting equipment by creating each election’s ballot using ballot origination software, programing and testing the County’s voting equipment with each elections ballot, processing and scanning returned mail-in ballots with the Ballot Board, and maintaining the County’s voting equipment after each election.Essential Functions
– Creates each election’s ballot utilizing vendor ballot origination software. Programs voting equipment once ballots have been created
– Assists Elections Administrator with proofing and testing the ballot implementations using a State mandated Logic and Accuracy test
– Maintains voting equipment inventory and ePollbook laptops. Conducts back up and reset of electronic voting equipment
– Maintains and updates Election website and social media accounts pertinent to voting information and ensuring ADA compliance
– Assists with planning, directing, coordinating and supervising the electronic process, ensuring that all voter and election records and files are prepared and maintained in a legal manner
– Fulfills open records requests pertaining to election records
– Operates delivery truck; driving to deliver and pick up Election Day equipment which involves disassembling and reassembling electronic components
– Trains and leads election workers in operating voting equipment, as well as other aspects of the Elections office
– Compiles State required reports, backups, and audit logs for each election
– Provides technical guidance to other Elections staff regarding equipment and software
– Maintains voting equipment and systems in accordance with state guidelines; coordinates software and hardware updates, downloads election software and prepares electronic poll books and memory cards
– Maintains department laptops, printers and related election equipment
– Performs back-up procedures for programs and files
– Plans and selects voting machines to be assigned to polling places, track Serial numbers of assigned machines and ensures records of equipment inventory are properly maintained
– Writes and maintains logs of voting equipment issues, work performed and actions taken to fix mechanical and or electronic voting machines
– Lead troubleshooting support for voting system hardware, software and network components
– Attends vendor training to improve knowledge of election equipment
– Corresponds with vendors and the state regarding software issues
– Regular attendance and timeliness are requiredMinimum Requirements
EDUCATION:
Required:
Associate’s degree in political science, business administration, public administration, computer science, information technology or a related field, in lieu of degree, minimum 2 years’ experience in a related role plus the required years of experience listed belowSKILLS ~ EXPERIENCE:
Required:
2 years’ experience in office administration, logistical support, technology support, or related field
Valid class C driver license and acceptable driving record
Proficient skill in planning, assigning and coordinating activities
Must have experience in computer skills and office software
Current and valid Texas driver’s license and safe driving record
Ability to conduct detailed research and accurately analyze complex issues
Ability to interpret legal documents
Ability to maintain confidentiality and act with discretion
Ability to operate standard office equipment
Work with public in person and by telephone
Must be able to manage time and work with minimal supervision
Must be a registered voter of the State of Texas
Must also be personally bondable
Possess excellent communication skills
Requires some skill in working with numbers in calculating fees/ percentages
Preferred:
Knowledgeable in current Texas Election Code and Federal regulations related to elections
Bilingual proficiency in Spanish
Supplemental Information
ENVIRONMENTAL FACTORS: Individual works mostly indoors in a well-lighted air-conditioned office with occasional outdoor errands and/or deliveries.PHYSICAL DEMAND REQUIREMENTS:
– Frequent sitting, standing, bending and walking
– Includes lifting and carrying loads (40-50 lbs.) as well as moving rolling equipment carts (up to 300 lbs.) for distances up to 120 ft.
– Continuous reading and communicating both on the telephone and in person
– Continuous use of the computer and keyboardHOURS / SPECIAL CONDITIONS: Hours necessary to complete work requirements. General office hours 8:00 am to 5:00 pm. There are times when it will be necessary to work over 40 hours per week to complete tasks.
More Info
McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually. -
Election Protection Hotline SpecialistEmployer: Lawyers' Committee for Civil Rights Under LawLocation: Washington, DCCategory: Specialist
Are you passionate about safeguarding democratic processes? Join us as an Election Protection Hotline Specialist! This pivotal role involves collaborating with hundreds of legal volunteers to address voter concerns reported to the 866-OUR-VOTE hotline. As part of our dynamic hotline infrastructure team, you’ll be at the forefront of managing day-to-day operations.
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Cybersecurity Junior AnalystEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: Analyst
The Cybersecurity Junior Analyst is responsible for monitoring the organization’s log aggregation tools and triage suspicious activity or detection alerts generated by the security controls implemented within the Supervisor of Elections Office network environment. Additionally, this position will serve as the first line of defense and response for identified security events in accordance with the Information Security Policy, and cybersecurity procedures. Candidate must be organized and personable with a great attitude, be able to work well in a team environment, calmly respond to identified security incidents, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Candidate must be detail-oriented and understand the importance of security and safety for all. Must be available 24/7 365, be able to handle simultaneous projects, be a self-starter, and remain informed on emerging threats and technologies.
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